Location: Cambridge, 4 days in the office 

Salary: £40,000

This role is responsible for providing comprehensive administrative support to the executive team together with office management activities. The role will be responsible for carrying out a wide range of administrative tasks, including HR administration, board meeting support, and assisting with important company matters. Reporting to the Director of People, the Executive Administrator will play a vital role in efficient communication, documentation, and coordination to help drive our mission to transform the nature of business.

Main Responsibilities

• Co-ordinate and manage the diary and schedules of the Executive Team with an understanding/awareness of workloads and conflicting priorities

• Provide administrative support including editing and proof-reading documents and general support to the Executive Team

• Provide administrative support to the external Board Directors including the organisation of board meetings, taking minutes of board meetings and arranging travel.

• Responsible for the smooth running of the office including managing suppliers and ensuring supplies are ordered in a timely manner.

• Provide HR administration support to the Director of People including the management of starters, leavers and associated HR paperwork.

• Support the Director of People with internal communications and newsletter activities including being the main point of contact for the Company’s intranet.

• Coordinate and organise the wide range of weekly/monthly/quarterly Director meetings ensuring effective communication and support for attendees

• Take accurate minutes for senior meetings to capture key discussions and action items to ensure essential duties and responsibilities are met promptly

• Ensure the timely preparation and distribution of all agendas and supporting papers/documentation for meetings as directed

• Handle personnel and confidential matters discreetly and professionally

• Assist in coordinating travel arrangements and accommodation for the Executive Team as required

• Arrange venues and travel for important meetings

• Manage and organise expense claims and receipts for the board

• Act as a point of contact for the board, maintaining open lines of communication and providing necessary support

• Help compile presentations and reports, ensuring accuracy and professionalism

Essential attributes and experience

• Proven experience, ideally three years as a Senior Administrator or Executive Assistant.

• Strong organisational and time-management skills

• Excellent written and verbal communication abilities

• Attention to detail and a high level of accuracy in handling documents

• High level of proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook, Teams)

• Ability to maintain confidentiality and handle sensitive information with discretion

• Strong interpersonal skills and ability to work effectively with various stakeholders

• Experience of minuting Board and Executive level meeting

• HR administration experience

• Experience of supporting individuals in hybrid and fully remote settings

• Flexibility to handle multiple tasks and prioritise effectively in a dynamic environment.

• Collaborative team player capable of building productive working relationships in a culturally and geographically diverse environment

Desirable attributes and experiences

• Experience of working in a global business
• Experience of working in a consultancy/professional services business